Managing employee time and attendance has always been a difficult task, especially for organizations involving mobile workers and hourly paid staff. Companies from virtually every industry report that employees often arrive late, leave early or extend their lunch breaks. And while a few minutes may seem like an insignificant problem, various research has shown they can have a substantial impact on business performance and efficiency.
Reliable tracking is especially important for small businesses where even insignificant errors can account for a significant part of the overall budget.
The traditional time cards and punch clocks have long been used as an efficient way to keep track of the hours worked by employees. But as employees become increasingly mobile and often work away from a physical office, time becomes more difficult to manage and the traditional time punching becomes less sensible.
These traditional timekeeping methods have a number of disadvantages, including inefficiency, high error risk, time ineffectiveness and many others.
In most cases, the processes of manual, paper-based time tracking and attendance methods require many steps a duplication effort. The situation becomes even more complex when there is more than one worksite.
Buddy punching is another drawback associated with the traditional approach. Many businesses report employees who are absent or tardy taking advantage of simple time punching systems and having their co-workers “punch” for them. This practice results in significant losses, especially for larger organizations with many employees.
Digital time monitoring can help to resolve these issues by providing an electronic alternative to the traditional time cards.
Automated time tracking has various advantages, allowing businesses to effectively manage the time spend on a particular project. Some of the main advantages include quick and simple time tracking process, cost efficiency, due to lower maintenance costs, as well as reduced time theft and ineffectiveness. Other benefits associated with electronic monitoring include greater accuracy in terms of pay and billable hours, reduced or even eliminated “buddy punching”, as well as and accelerated payroll process.
And last, but not least, using electronic time cards is also environmental and can contribute to companies’ overall CSR policy, which has become an inseparable part of most contemporary organizations.
There are systems designed to fit the needs and budget of virtually every business, offering various features, some of which even allow keeping track of employee vacations and benefits. More advanced systems even have complete workforce management solutions and HR modules. This is especially important for big corporations with a large number of employees.
To conclude, as businesses are getting more and more dynamic every day, electronic time cards are helping companies record the work of employees more efficiently than the traditional time cards. By automating time and attendance tracking, digital time cards make the whole process much quicker, easier and flawless, leading to increased productivity, decreased time theft and higher efficiency.